Accounts Receivable Code Setup

The Accounts Receivable Code Setup menu enables users to set up transaction codes, discount categories, account categories, and other miscellaneous categories for A/R accounts. The following options are available:

• A/R Transaction Code - allows users to create transaction codes that can be used for posting A/R account transactions. The transaction code can be a payment method or can be used to post charges to the accounts receivable account.

• Credit Card Payment Setup – allows users to create payment networks for credit card payments.

• A/R Account Categories - allows users to create account categories based on which the A/R accounts must be created in the system.

• A/R Account Categories 2 - allows users to create secondary categories for the customer account.

• A/R Miscellaneous Categories - allows users to create other miscellaneous categories that can be added to the A/R account.

• A/R Discount Categories - allows users to create discount categories that can be added to the A/R account to enable customers to avail discounts.

Creating Transaction Codes

The A/R Transaction Code menu enables users to create transaction codes that can be used to identify transactions in a batch and post charges to the A/R account. The user can either use this transaction code as a payment method or only to post charges based on the configurations made in the Create A/R Transaction screen.

Breakpoint: 190055 - A/R Transaction Code (Engineering - Accounting)

Perform the following steps to create a transaction code:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ A/R Transaction Code.

Click Create A/R Transaction to create a new transaction code record.

Refer to the following table and fill in the fields:

Field	Description
Transaction Code	A unique code to identify transactions in the A/R account. Up to 6 alphanumeric characters are supported.
Transaction Description	A name for the transaction. Up to 40 alphanumeric characters are supported.
G/L Account Code	For future use
Payment Method	When enabled, the created transaction code can be used as a payment method and will be displayed as an option (in the drop-down list) in the Transaction column when creating a batch in the Payment Maintenance tab. By default, this option will be disabled.
A/R Tax Code	The tax code that must be mapped to the created transaction code. The user can either enter the preferred tax code in the A/R Tax Code field or click Search A/R Tax Code field to search for and select the preferred tax code. The records of the taxes created in the Taxes (Settings ➜ Retail Setup ➜ Code Setup ➜ Taxes) screen are displayed as options in the drop-down list.
Print Description	A description or any comments for the transaction. The text entered here will be displayed when users generate the related reports in the Reports module.
Post Type	Select the preferred post type from the drop-down list. The records of the post types created in the Post Types (Settings ➜ Setup ➜ General) screen are displayed as options in the drop-down list.
List Order	The order in which the transaction code must appear in the grid.
Effective From	The date from when the transaction code must be active.
Active	When enabled, it indicates that the transaction code is active.
G/L Account Assigning
Allow assigning the G/L Accounts within A/R Batches for the Transaction Code	For future use
Allow assigning any G/L Accounts	For future use
Only allow options to one of the any G/L Accounts below	For future use
G/L Account Setup	For future use

Click Create to save the transaction code.

Users can also perform the following actions in the A/R Transaction Code screen:

• Modify the transaction code details using the Edit icon.

• Delete a transaction code record using the Delete icon. The transaction code cannot be deleted in cases when the transaction containing the code has been posted to the customer’s A/R account.

• Search for an existing transaction code using the transaction code or description.

• Drag a transaction code to change positions within the grid using the Drag icon.

Configuring Credit Card Payments

The Credit Card Payment Setup option allows the user to create a payment network to perform credit card payments in the system.

Breakpoint: 190020 - Credit Card Payment (Engineering - Accounting)

Perform the following steps to create a credit card type:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ Credit Card Payment Setup.

Click Create Credit Card Payment Setup.

Refer to the following table and fill in the fields:

Field	Description
Credit Card Type	A name for the type of credit card. Up to 20 alphanumeric characters are supported.
Description	A description for the credit card type. Up to 50 alphanumeric characters are supported.
Transaction Code	Select the preferred transaction code from the drop-down list. The transaction codes created in the A/R Transaction Codes screen appear as options in the drop-down list.
List Order	The order in which the credit card type must appear in the grid.

Click Create to save the credit card type.

Users can also perform the following actions in the Credit Card Payment Setup screen:

• Modify the credit card type using the Edit icon.

• Delete a credit card type record using the Delete icon. The credit card type that has been added to the customer’s profile cannot be deleted. 

• Search for a credit card type using the credit card code or description.

• Drag a credit card type to change positions within the grid using the Drag icon.

Creating Account Categories

The A/R Account Categories option allows users to create account categories for the A/R account. When creating a customer record in the Customer Maintenance menu, the user can select the created account categories and link it to an AR code.

Breakpoint: 190060 - A/R Account Categories (Engineering - Accounting)

Perform the following steps to create an A/R account category:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ A/R Account Categories.

Click Create Account Category to create a new record.

Refer to the following table and fill in the fields:

Field	Description
Category Code	A unique code for the A/R account category. Up to 10 alphanumeric characters are supported.
Category Description	A description for the account category. Up to 50 alphanumeric characters are supported.
List Order	The order in which the account category must appear in the grid.
Effective From	The date from when the account category will be effective in the system.

 

Click Save to save the account category.

Users can also perform the following actions in the A/R Account Categories screen:

• Modify the account category using the Edit icon.

• Delete an account category record using the Delete icon. The account category that has been added to the customer’s profile cannot be deleted. 

• Search for an existing account category using the AR code or description.

Creating Secondary Account Categories

The A/R Account Categories 2 option allows users to create additional account categories for the A/R account.

Breakpoint: 190065 - A/R Account Categories 2 (Engineering - Accounting)

Perform the following steps to create a secondary A/R account category:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ A/R Account Categories 2.

Click Create Account Category 2 to create a new record.

Refer to the following table and fill in the fields:

Field	Description
Category 2 Code	A unique code for the A/R account category. Up to 10 alphanumeric characters are supported.
Category 2 Description	A description for the account category. Up to 50 alphanumeric characters are supported.
List Order	The order in which the account category must appear in the grid.
Effective From	The date from when the account category must be effective in the system.

Click Create to save the account category.

Users can also perform the following actions in the A/R Account Categories 2 screen:

• Modify the account category using the Edit icon.

• Delete an account category record using the Delete icon. The account category that has been added to the customer’s profile cannot be deleted. 

• Search for an existing account category using the AR code or description.

Creating Miscellaneous Account Categories

The A/R Miscellaneous Types option allows users to create miscellaneous account categories for an A/R account.

Breakpoint: 190110 - A/R Miscellaneous Types (Engineering - Accounting)

Perform the following steps to create a miscellaneous account category for the A/R account:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ A/R Miscellaneous Types.

Click Create A/R Miscellaneous Category.

Refer to the following table and fill in the fields:

Field	Description
Miscellaneous Category Code	A unique code for the miscellaneous category. Up to 6 alphanumeric characters are supported.
Miscellaneous Category Description	A description for the miscellaneous category. Up to 40 alphanumeric characters are supported.
List Order	The order in which the miscellaneous category must appear in the grid.
Effective From	The date from when the miscellaneous category must be effective in the system.

Click Create. The miscellaneous account category is created.

Users can also perform the following actions in the A/R Miscellaneous Types screen:

• Modify the miscellaneous category details using the Edit icon.

• Delete a miscellaneous category record using the Delete icon. However, the miscellaneous category that has been added to the customer’s profile cannot be deleted. 

• Search for a miscellaneous category using the category code or description.

• Drag a miscellaneous category to change positions within the grid using the Drag icon.

Creating Discount Categories

The A/R Discount Categories option allows users to create discount categories for the A/R account. When creating a customer record in Customer Maintenance menu, the user can select the created discount categories and link it to an AR code.

Breakpoint: 190105 - A/R Discount Categories (Engineering - Accounting)

Perform the following steps to create a discount category:

Navigate to Accounting ➜ Accounts Receivable ➜ Accounts Receivable Code Setup ➜ A/R Discount Categories.

Click Create A/R Discount Category.

Refer to the following table and fill in the fields:

Field	Description
Discount Category Code	A unique code for the discount category. Up to 6 alphanumeric characters are supported.
Discount Category Description	A description for the discount category. Up to 40 alphanumeric characters are supported.
List Order	The order in which the discount category must appear in the grid.
Effective From	The date from when the discount category must be effective in the system.

    

Click Create to save the discount category.

Users can also perform the following actions in the A/R Discount Categories screen:

• Modify the discount category using the Edit icon.

• Delete a discount category record using the Delete icon. The discount category that has been added to the customer’s profile cannot be deleted. 

• Search for a discount category using the category code or description.

• Drag a discount category to change positions within the grid using the Drag icon.